The paper signing form is in the Word file. In the system you sign this agreement when you register, or at your first sign-in.
This agreement is between Dinokeng Game Reserve ("the Reserve") and you, the person signing below, who is given access to the Reserve's number plate (ANPR) system: the dashboard, the phone page or the Voluntary Ranger app.
1. What is confidential
Everything you see or receive through the system is confidential. This includes:
- number plates, vehicle descriptions and photos;
- where and when vehicles travel, and how long they stay in the park;
- conservation and self-drive fee and permit information;
- reports, fines, flags and alarms;
- information about residents, staff, visitors and contractors;
- security information, such as where cameras are and how the system works;
- your own login details.
2. What you agree to
- Use it only for your Reserve duties. Never look up a vehicle for personal reasons – not for yourself, family, friends, neighbours or out of curiosity.
- Do not share it with anyone outside the Reserve, by any means: talking, messages, WhatsApp, social media, e-mail, screenshots or photos of the screen.
- Do not copy or keep it outside the system.
- Do not act on it yourself. Do not confront, follow or approach people because of what the system shows. Report to the Reserve and let its staff act.
- Keep your login to yourself. Your account is for you only. Never let anyone else use it or your phone while you are signed in.
- Report problems straight away – a lost or stolen phone, a login that someone else may know, or misuse you notice.
3. Personal information (POPIA)
The information in the system includes personal information protected by the Protection of Personal Information Act, 2013 (POPIA). You may use it only as the Reserve allows. Misusing personal information can be a criminal offence and can lead to claims for damages.
4. Monitoring
Every sign-in, look-up and report you make is recorded with the time and, on the phone, your location. The Reserve reviews these records. You agree that the Reserve may keep and use your details on this form, and the records of your use of the system, to manage your access and to check that the system is used properly.
5. How long it applies
This agreement applies from the day you sign it, for as long as you have access, and it continues to apply after your access ends.
6. If you break it
The Reserve may withdraw your access immediately, without notice. The Reserve may also take further steps, such as reporting the matter to the Information Regulator or the police, and claiming damages.
7. When your access ends
Delete any information from the system that you may still have, and do not use or share it.
8. Signing
By completing your details, ticking "I agree" and typing your full name, you sign this agreement electronically. A copy is kept by the Reserve with the date, time and version of this agreement.